Digital read and sign
The read-and-sign folder, without the folder.
Every crew room has one: a binder of notices with a signature sheet behind each. It works until someone asks who hasn’t signed, which revision they signed, or for the sheets from another station. AeroSign keeps the habit and fixes the record.
See how AeroSign distributes, tracks and proves operational briefings in 20 minutes.
Side by side
What the sheet records, and what it misses.
| Question | Paper sheet | AeroSign |
|---|---|---|
| Who signed? | A signature, sometimes legible. | A typed name tied to the person’s own signed-in account. |
| When? | A handwritten date, if it was filled in. | A server timestamp. |
| Which revision? | Whatever was in the binder that day. | The SHA-256 fingerprint of the exact file issued. |
| Who hasn’t? | Compare the sheet with the roster by hand. | A live unsigned list for every document. |
| Other stations? | Scanned and emailed, eventually. | The same system, compared group by group. |
| At audit? | Find the binder. | Export a CSV or a PDF report. |
Moving off paper
Retire the binder in four steps.
- 1Step 1
List the live notices
Go through the folder and note what is still in force. - 2Step 2
Issue them in AeroSign
Upload each as a PDF, or write it in the editor, with the briefing or read-and-comply statement. - 3Step 3
Tell staff once
Everyone in the chosen groups is emailed, and the notices wait in their list. - 4Step 4
Archive the paper
Keep the old sheets as long as your retention policy requires. New notices go through AeroSign only.
The new sheet
The signature sheet, rebuilt as a report.
| Employee | Department | Document | Ver. | Signed At | Signature | IP Address | SHA-256 (document, seal) |
|---|---|---|---|---|---|---|---|
| Aiko Yamamoto | LHR Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 08:21 | Aiko Yamamoto | 198.51.100.24 | 9f2c41e8a07b5d3c...Seal 6cd20b63ce8... |
| Tom Reid | LHR Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 09:02 | Tom Reid | 198.51.100.31 | 9f2c41e8a07b5d3c...Seal 68af18f62f9... |
| Sara Okafor | MAN Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 11:47 | Sara Okafor | 203.0.113.12 | 9f2c41e8a07b5d3c...Seal 420cc0a6892... |
| Priya Kaur | MAN De-icing | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 14:15 | Priya Kaur | 203.0.113.40 | 9f2c41e8a07b5d3c...Seal a46569588f3... |
| James Lowe | EDI Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 04 Nov 2026, 06:58 | James Lowe | 192.0.2.77 | 9f2c41e8a07b5d3c...Seal c05ea1e30b6... |
| Daniel Mensah | LHR Fuelling | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 04 Nov 2026, 22:10 | Daniel Mensah | 198.51.100.58 | 9f2c41e8a07b5d3c...Seal 716c0b9ea26... |
Sample data for a fictional organisation. Every format is on the sample audit report.
Keep what works
Familiar for staff, better for managers.
Still a briefing
Use the briefing statement for station notices, exactly as the sheet intended.
Still the team leader’s job
Department and station managers can have the Manager role: they see completion by group and nudge whoever is outstanding.
No more chasing paper
Sign-off arrives as people acknowledge, not when the binder comes back.
Worth knowing
- AeroSign records an acknowledgement with a typed name, not a handwritten or certificate-based signature.
- Each person needs their own account and email address. There is no shared crew-room login.
- Paper records aren’t imported; AeroSign records from the first document you issue in it.
Questions
Frequently asked questions
Is a typed name as good as a signature on the sheet?
It records more: the typed name is tied to the person’s own account, with a server timestamp and the fingerprint of the exact file. Whether it satisfies a specific legal requirement is for your organisation and its advisers.
Can staff sign on a crew-room computer?
Yes, as long as each person signs in to their own account and signs out afterwards.
What do we do with the old sheets?
Keep them for as long as your retention policy requires. AeroSign starts recording from the first document you issue in it.
Bring us your read-and-sign folder.
Pick three notices from it. We’ll show them issued, acknowledged and reported in AeroSign.
See how AeroSign distributes, tracks and proves operational briefings in 20 minutes.