Sample audit report
See what an auditor sees.
Every acknowledgement in AeroSign is a record you can export as CSV, print as a PDF report or produce as a certificate. This page shows those real formats, filled in for a fictional ground handler.
Sample data — fictional organisationDownload sample CSV
1 · Acknowledgement export
The CSV export
Exported from the audit page and filtered by document and date. One row per acknowledgement, with the document fingerprint, the typed name, the server timestamp, the IP address and the browser.
AeroSign · Audit · Export
acknowledgements-export.csv6 rows
| Document Title | Document Reference | Document Type | Document Author | Issued Date | Document Version | Document SHA-256 | Employee Name | Employee Email | Signature Text | Comprehension Check | Signed At | IP Address | User Agent | Signature Seal SHA-256 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SB-26-041 De-icing Fluid Holdover Update | SB-26-041 | Safety Bulletin | Flight Safety Office | 2026-11-02 | 1 | 9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55 | Aiko Yamamoto | aiko.yamamoto@northfield-gs.example | Aiko Yamamoto | Passed (100%, attempt 1) | 2026-11-03T08:21:47Z | 198.51.100.24 | Mozilla/5.0 (iPhone; CPU iPhone OS 18_1 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) Version/18.1 Mobile/15E148 Safari/604.1 | 6cd20b63ce8ed35c4e10d913477e7a96a2c49e89ac6313cb893e29614d0d6a11 |
| SB-26-041 De-icing Fluid Holdover Update | SB-26-041 | Safety Bulletin | Flight Safety Office | 2026-11-02 | 1 | 9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55 | Tom Reid | tom.reid@northfield-gs.example | Tom Reid | Passed (100%, attempt 1) | 2026-11-03T09:02:13Z | 198.51.100.31 | Mozilla/5.0 (Linux; Android 14; Pixel 8) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/129.0.0.0 Mobile Safari/537.36 | 68af18f62f968ec1180e09003043cd778eff84c8a9386ea650c4e852f51f2816 |
| SB-26-041 De-icing Fluid Holdover Update | SB-26-041 | Safety Bulletin | Flight Safety Office | 2026-11-02 | 1 | 9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55 | Sara Okafor | sara.okafor@northfield-gs.example | Sara Okafor | Passed (100%, attempt 1) | 2026-11-03T11:47:05Z | 203.0.113.12 | Mozilla/5.0 (iPhone; CPU iPhone OS 18_1 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) Version/18.1 Mobile/15E148 Safari/604.1 | 420cc0a689278f47bfc8e394c63d13985f84825218ee082e0ece77b67225127f |
| SB-26-041 De-icing Fluid Holdover Update | SB-26-041 | Safety Bulletin | Flight Safety Office | 2026-11-02 | 1 | 9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55 | Priya Kaur | priya.kaur@northfield-gs.example | Priya Kaur | Passed (100%, attempt 1) | 2026-11-03T14:15:38Z | 203.0.113.40 | Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/129.0.0.0 Safari/537.36 Edg/129.0.0.0 | a46569588f393a6c88aa9d09b3eb68d504206e2b21ad7946cbc24216a62d2fa6 |
| SB-26-041 De-icing Fluid Holdover Update | SB-26-041 | Safety Bulletin | Flight Safety Office | 2026-11-02 | 1 | 9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55 | James Lowe | james.lowe@northfield-gs.example | James Lowe | Passed (100%, attempt 1) | 2026-11-04T06:58:22Z | 192.0.2.77 | Mozilla/5.0 (Linux; Android 14; Pixel 8) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/129.0.0.0 Mobile Safari/537.36 | c05ea1e30b65066036c27cf2519db1de228c46993638ad5035454808fb2afbeb |
| SB-26-041 De-icing Fluid Holdover Update | SB-26-041 | Safety Bulletin | Flight Safety Office | 2026-11-02 | 1 | 9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55 | Daniel Mensah | daniel.mensah@northfield-gs.example | Daniel Mensah | Passed (100%, attempt 1) | 2026-11-04T22:10:09Z | 198.51.100.58 | Mozilla/5.0 (iPhone; CPU iPhone OS 18_1 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) Version/18.1 Mobile/15E148 Safari/604.1 | 716c0b9ea26ee54e72a5e3ab272bba67194b63787cfea2a1e223419a6eb4cadf |
Scroll the table sideways to see every column, or download the sample file.
2 · PDF report
The printable audit report
The same records as a landscape PDF, with the filters applied and a one-line summary at the top.
Audit Report — Signature Confirmations
Generated: 05/11/2026
Filters: Document: SB-26-041 De-icing Fluid Holdover Update (Ref. SB-26-041)
6 signatures from 6 employees across 1 document
| Employee | Department | Document | Ver. | Signed At | Signature | IP Address | SHA-256 (document, seal) |
|---|---|---|---|---|---|---|---|
| Aiko Yamamoto | LHR Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 08:21 | Aiko Yamamoto | 198.51.100.24 | 9f2c41e8a07b5d3c...Seal 6cd20b63ce8... |
| Tom Reid | LHR Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 09:02 | Tom Reid | 198.51.100.31 | 9f2c41e8a07b5d3c...Seal 68af18f62f9... |
| Sara Okafor | MAN Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 11:47 | Sara Okafor | 203.0.113.12 | 9f2c41e8a07b5d3c...Seal 420cc0a6892... |
| Priya Kaur | MAN De-icing | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 03 Nov 2026, 14:15 | Priya Kaur | 203.0.113.40 | 9f2c41e8a07b5d3c...Seal a46569588f3... |
| James Lowe | EDI Ramp | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 04 Nov 2026, 06:58 | James Lowe | 192.0.2.77 | 9f2c41e8a07b5d3c...Seal c05ea1e30b6... |
| Daniel Mensah | LHR Fuelling | SB-26-041 De-icing Fluid Holdover UpdateRef. SB-26-041 · Safety Bulletin | 1 | 04 Nov 2026, 22:10 | Daniel Mensah | 198.51.100.58 | 9f2c41e8a07b5d3c...Seal 716c0b9ea26... |
3 · Single record
The acknowledgement certificate
For a question about one person: who they are, which document, when, how they signed in, the exact statement they accepted and the full document fingerprint. Administrators and the employee themselves can open it and print or save it as a PDF.
AeroSign
Acknowledgement certificate
Northfield Ground Services
Certificate ID
b2e7c0d4-81f3-4a6e-9c25-7d4f1a3e8b90
Aiko YamamotoacknowledgedSB-26-041 De-icing Fluid Holdover Update
Statement accepted
“I confirm that I have read and understood this procedure and agree to comply with its requirements.”
Confirmed by typing “Aiko Yamamoto” on 03 Nov 2026, 08:21:47 UTC
- Employee
- Aiko Yamamoto
- Employee ID
- —
- Job title
- —
- Organisation
- Northfield Ground Services
- Station
- LHR
- Department
- LHR Ramp
- Document
- SB-26-041 De-icing Fluid Holdover Update
- Document reference
- SB-26-041
- Document type
- Safety Bulletin
- Document version
- 1
- Document ID
- 6f1c2a94-3b7e-4d20-9a51-0c8e7f4b2d16
- Published
- 02 Nov 2026
- Assigned
- 02 Nov 2026
- Acknowledged
- 03 Nov 2026, 08:21:47 UTC
- Authentication method
- Email and password
- Acknowledgement type
- Read & comply
- Knowledge check
- Passed (100%, attempt 1)
- Name entered
- Aiko Yamamoto
Document SHA-256
9f2c41e8a07b5d3c6e19f0a4b8d27c13e5f60a9b4c8d1e27f3a6b05c9d8e18c55
Field guide
What each field means
| Field | What it shows | Stored on |
|---|---|---|
| Document Title | The title the administrator gave the document. | Document record |
| Document Reference | The reference number the administrator gave the document, as it was when the person signed. | Acknowledgement record, copied from the document when signed |
| Document Type | The type the administrator chose, such as SOP or Safety Bulletin. | Document record |
| Document Version | The version number recorded on the acknowledgement. Documents are currently issued as version 1. | Acknowledgement record |
| Document SHA-256 | A fingerprint of the file (or the written text) as it was issued. Any change to the content would change it. | Acknowledgement record, copied from the document on the server |
| Employee Name / Email | The person who acknowledged, from their AeroSign account. | User profile |
| Signature Text | The name the person typed when they acknowledged. | Acknowledgement record |
| Signed At | When the acknowledgement was recorded, set by the server rather than the device. | Acknowledgement record |
| IP Address / User Agent | The network address and browser the acknowledgement came from. | Acknowledgement record |
| Signature Seal SHA-256 | A fingerprint of the signature record itself: who signed, what, when, the statement and the document’s fingerprint and reference. Any change to the record would no longer match it; the certificate shows the exact text that was sealed. | Made when the signature is recorded |
| Statement accepted | The exact acknowledgement wording the person agreed to (shown on the certificate). | Acknowledgement record |
| Authentication method | How the person signed in (shown on the certificate). | Acknowledgement record |
| Knowledge check | Pass or fail, score and attempt number, where a check was required (shown on the certificate). | Acknowledgement record |
What the record does not contain
- Assignment and due dates are not stored on the acknowledgement itself. The certificate’s “Assigned”, “Department” and “Station” values are looked up when the certificate is produced.
- The audit log (reminders sent, deletions, password resets) is kept but cannot yet be exported.
- Documents are currently issued as version 1. If a procedure changes after people have acknowledged it, issue the revision as a new document so everyone acknowledges the new text.
- Acknowledgement records can’t be edited by anyone, including administrators. Signatures are kept for your retention period: a document can only be deleted once it is archived and that period has passed, and people who leave are turned off rather than deleted.
Questions
Frequently asked questions
Is any of this real data?
No. The organisation, people, fingerprints and addresses on this page are invented. The column headings and field labels are the ones AeroSign’s exports and certificates actually use.
Which export should I give an auditor?
Most auditors want the CSV export filtered to the document in question, or the PDF report if they prefer a printable list. For a question about one person, the single-record certificate shows the statement they accepted and the fingerprint of the document.
Does the export show who has not acknowledged yet?
The exports list acknowledgements that have been made. Outstanding and overdue staff are shown live on the document and staff pages in AeroSign, where you can also send a reminder.
Can an auditor log in and look themselves?
There is no read-only auditor role today. Administrators export the records and share them, which keeps access to your organisation’s data limited to your own staff.
See the records from your own documents.
In a demo we issue one of your procedures to a test group, acknowledge it on a phone and export the record in front of you. Or read the security detail first.
See how AeroSign distributes, tracks and proves operational briefings in 20 minutes.