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AeroSign

Tracking and records · For administrators

Export an audit report

When an auditor, a customer airline or an investigation asks who acknowledged a document, export the records from the Audit page.

Last checked against the product on 9 November 2026

Find the records

Open Audit in the sidebar. Filter by document, department and date range, or search by employee or document. The page lists each acknowledgement with the employee, department, document, version, time and the name they typed.

CSV export

Choose Export CSV for a spreadsheet with one row per acknowledgement. It applies the document and date filters, and has these columns:

  • Document Title
  • Document Reference
  • Document Type
  • Document Author
  • Issued Date
  • Document Version
  • Document SHA-256
  • Employee Name
  • Employee Email
  • Signature Text
  • Comprehension Check
  • Signed At
  • IP Address
  • User Agent
  • Signature Seal SHA-256
Note
The department and search filters are not applied to the CSV. The CSV has no department column, so if you need one department, use the PDF report.

PDF report

Choose Export PDF for “Audit Report — Signature Confirmations”: a printable list that applies all the filters on screen and states them at the top. Columns: Employee, Department, Document, Ver., Signed At, Signature, IP Address, SHA-256 (document, seal) (the document fingerprint and the signature seal are shortened).

One record

For a question about one person, open the certificate icon on their row. The certificate shows the statement they accepted, when, how they signed in, any knowledge-check result and the full document fingerprint; choose Print or save as PDF. Administrators and the employee themselves can open it. A single row can also be downloaded as CSV.

Signature seals

Each signature has its own seal: a SHA-256 fingerprint of the signature record itself, made when the person signs. It covers who signed, the document, its version, fingerprint and reference number, the name they typed, the time, the statement they accepted, how they signed in and any knowledge-check result. The seal is in the CSV exports and the auditor portal, shortened in the PDF, and in full on the certificate.

The certificate checks the seal each time it is opened, and shows the exact text that was sealed under What was sealed: paste it into any SHA-256 tool and you get the seal. Once an export has been handed to an auditor, any later change to one of its records would no longer match the seal they hold.

Note
The seal leaves out the network address and browser, which the certificate does not show. They stay in the CSV export.
Note
See every format filled in with sample data on the sample audit report page.

What this doesn’t do

  • Exports list acknowledgements that have been made. Outstanding staff are shown on each document’s page and on staff pages.
  • Exports do not include the acknowledgement type, statement or knowledge-check result; these appear on each certificate.
  • The audit log (reminders, deletions, password resets) is kept but cannot yet be viewed or exported.

Still stuck? Email support@useaerosign.com with the page you were on and what you expected to happen.

Questions

Common questions

Can an auditor log in to AeroSign directly?

There is no read-only auditor role. Export the records and share them, which keeps access to your data limited to your own administrators.